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Registration – Terms and Conditions

Registration Information

We are pleased to invite you to The 2012 annual International Hydrographic Conference, HYDRO12. The Hydrographic Society Benelux (HSB) is hosting Hydro12 on behalf of the International Federation of Hydrographic Societies (IFHS). KIVI NIRIA Congress Office has been appointed to handle registration for HYDRO12.

The registration fee category is determined by when the payment is received and is due in Euro. A confirmation email with invoice will be sent shortly after your registration. If you submit payment by credit card, a receipt will be included. If you wish to pay by cheque, money order or bank transfer, an invoice will be sent to you. Those pre-registrants who do not pay their registration fee until arrival onsite at the conference, will be charged the post early bird registration fee unless arrangements are made by the congress office KIVI NIRIA, HYDRO12@kiviniria.nl

Register now!

Methods of Payment

1. Cheque, Money Order or Bank Transfer (applicable prior to the conference)
All cheques, money orders or bank transfers are payable to Hydrographic Society Benelux and are due in Euro.
Bank Transfers must be received prior to the conference otherwise payment trough another method will be required. Please reference ‘HYDRO12’ and include the name of the person registering on the bank transfer. Please send the transfer to:
Account number
Name of the organisation Hydrographic Society Benelux
Address Koaldyk 10-B
Town 8621 CN Heeg
Bank ABN/AMRO
Town Amsterdam
IBAN NL74ABNA0556483766
BIC ABNANL2A

2. Credit Card – Visa and MasterCard (applicable prior to the Conference and onsite)
If paying by credit card, the Hydrographic Society Benelux, will appear as the vendor on your credit card statement.

Registration Deadlines
The registration fee category is determined by when the payment is received. The deadline for online pre-conference registration is July 1st, 2012. Registrations will also be accepted onsite. The registration deadlines are as follows:
Early Bird June 30, 2012 (by 23:59 local time)
Post Early Bird As of July 1, 2012
Online Registration Closes November 8, 2012
Onsite Registration Opens November 12, 2012

Registration Cancellations, Refunds And Substitution Policy
Cancellations must be received in writing to Hydrographic Society Benelux p/o Congress Office KIVI NIRIA. Substitutions are permitted until July 1st, 2012. Conference registration fee refunds are as follows:

Refund less € 200,-. up to June 30, 2012
No refunds as of July 1st, 2012
There is no refund for any additional social tickets purchased

Letter Of Invitation For Travel Visas

On the registration form you will find a checkbox to request an invitation letter.
In order to honour the request for a letter of invitation you should have paid the advanced registration fee for this conference.

If you have a question, or would like additional information, please contact the Congress Office KIVI NIRIA, hydro12@kiviniria.nl

Dietary Requests
Please identify your dietary requirements during the registration process so that we can make arrangements in advance.

Insurance and Liability
Participants take part in HYDRO12 at their own risk and need to make their own health and travel insurance arrangements.

Language
The official language of the conference is English.

REGISTRATION INQUIRIES

Contact: Congres Office KIVI NIRIA
HYDRO12
P.O box 30424
2500 GK THE HAGUE
The Netherlands
Telephone: +31-70-391-9890
Fax: +31-70-391-9840
E-mail: hydro12@kiviniria.nl
Site: www.hydro12.com